Annual General Meeting

Notice of WLA 52^nd AGM 2026

14^th November 2026

Kidderminster Railway Museum

Station Approach, Comberton Hill, Kidderminster, Worcs. DY10 1QX

AGM Commences: 12:30 in the Royal Star Room

The Western Locomotive Association Annual General Meeting will be held at Kidderminster Railway Museum on 14^th November 2026. The venue is a short walk from Kidderminster Station. The meeting will start at 12:30 in the Royal Star Room. This will be our 52^nd AGM. After formal proceedings are completed there is also scope for slide/film shows or presentations. If anyone is interested in presenting anything to Members and those present after the formalities then please let the Secretary know at ian_c_clayton@yahoo.co.uk .

As a Company Limited by guarantee and a registered charity we are bound to holding an AGM every year and it is an important part of our governance where members can ensure the Association is being run properly. With the success over recent years of recruiting over double the amount of Members comes the need in making sure we have as many Members as possible vote on resolutions put forward by the Board and the Committee. As part of our Articles of Association (our charity and business governing rules) we must have at least 7.5% of Members voting either face to face at the AGM or via Proxy vote to be quorum. Please come along to the AGM to hear about the running of the WLA and our successes/challenges over the course of 2026, and plans for 2027, and of course your opportunity to vote on resolutions put forward. If you cannot attend, as a minimum please can we ask you to vote on the election/re-election of Committee Officers by Proxy vote. This year we are again going to provide a short introduction for all Committee Members standing for re-election/election so you can meet the Team. We will provide Proxy voting forms approximately a month before the AGM. These will be provided by email to those Members who we have a registered email address, or by post to Members who we only have a registered postal address. This will save the WLA costs on printing and postage that can be used elsewhere for our locomotives. If you would like to provide your email address if you haven’t already done so for future use please let us know by contacting us here https://westernlocomotives.com/contact-us/ .

Non-members can come along and hear all about the running of the Association but will not be able to vote on any resolutions. Peter Bamber and the Sales Team will hopefully be bringing along some of the latest sales items on the day and our Membership Secretary will also hopefully be in attendance allowing you to renew your membership for 2026 on the day if you wish. A membership form is included to bring along on the day or return by post if you cannot attend. It should be noted that it is very easy to renew your Membership on our website now using the following website address https://westernlocomotives.com/membership-account/membership-levels/. You can even opt to auto-renew each year, which means you’ll never forget to renew again!!

The Agenda for our AGM is currently as follows below.

• Apologies for absence (please forward to the Secretary by post or email ian_c_clayton@yahoo.co.uk)
• Minutes of the 2025 AGM
• Matters arising (please forward any items including resolutions to the Secretary by email or post no later than 28 days before the meeting)
• Chairman’s and Board Report by Roger Smith
• Engineering updates on our 3 locomotives D1062, D1013, and D1048 (including the latest engineering assessment of the latter)
• Officer Reports
• Ordinary Resolution of Election of Officers
• Any other business including potential 2027 events
• Dates of 2027 meetings and AGM
• Close and end of formal proceedings.
• Slide/film shows or presentations (TBC).

Hope to see many of you at the AGM and many thanks as always for your continuing support of our Association.

Ian Clayton - Secretary Western Locomotive Association